Top 10 tips for sending e‑mail while traveling
1. Use web mail and travel light
To open a Hotmail account, go to the Windows Live Hotmail website.
2. Carry a laptop and use your own e‑mail program
If you’re traveling on business, chances are you’ll have your own mobile PC with you. In this case, you can use a more full-featured e‑mail program such as Windows Live Mail or Windows Mail. These programs enable you to store all your messages locally on your PC, so you can read messages you’ve already downloaded and compose new messages even when you can’t get an Internet connection. Windows Mail is included in Windows Vista. To download Windows Live Mail, go to the Windows Live Mail website.
Bringing a mobile PC with you on a trip gives you more options for checking e‑mail
3. Try doing e‑mail offline
Windows Mail and Windows Live Mail enable you to write messages offline and store them temporarily in your Outbox
If you’re traveling without a mobile PC, train yourself to watch for Internet cafés and other places where you can rent a computer for a short period of time to check your e‑mail. Don’t wait until you absolutely have to check e‑mail and then expect to find a place on the nearest street corner. Depending on where you’re traveling, there might not be very many Internet cafés. Learn what kinds of places offer computers with Internet access. Many places may offer wireless Internet access but have no computers you can use. Ask around for locations. Hotel clerks, waiters, airline staff, and other service people can often tell you where to go.
“Internet café” is a generic term that many people use to refer to almost any public place with a computer you can use to access the Internet. An Internet café may or may not refer to an actual café. Also look for Internet kiosks, public libraries, and other locations that let you use their computers. Many rent computer time by the minute or hour.
You can access Windows Live Hotmail from any computer with a web browser and an Internet connection
If you want to be sure you can check your e‑mail from the road, make a list in advance of Internet cafés where you will be traveling. This can be important if you will be traveling in areas where Internet access is less likely to be available.
Several websites offer lists of Internet cafés around the world. You can go to online resources such as The Cybercafe Search Engine website or the Cybercafes website where you’ll find thousands of Internet cafés, public Internet kiosks, and even cruise ships with Internet cafés. Of course, not every café is listed, so ask around if you can’t find one on the web.
6. Find local wireless hotspots
Windows Vista makes it easy to log on to a wireless network. To learn how, see View and connect to available wireless networks.
7. Stay at hotels that offer Internet access
This is becoming less of an issue as more hotels and motels offer Internet access. But if you really want to be able to do e‑mail from your room, you might want to skip that charming bed-and-breakfast or quaint country inn, where guest Internet access is probably not on the list of amenities. Most hotels or motels that have wireless Internet access include it in the price of a room or offer it for a modest fee. Business-class hotels usually offer the speediest Internet access. Ask about Internet access when you check in or make room reservations.
8. Leave your laptop at home when traveling to places where it’s hard to get an Internet connection
Even if you have a laptop, it may be easier in some places to check your e‑mail from an Internet café than to try and find a connection for your own computer. Relying on Internet cafés is helpful if you’re unable to locate wireless hotspots or hotels with Internet access. (I won’t go into the numerous hassles of trying to get a dial-up connection in countries with different phone systems. Wireless Internet access has eclipsed dial-up Internet access for most mobile PC users.) One side benefit of leaving your laptop at home: you won’t have to worry about losing it or having it stolen.
9. E‑mail important documents to yourself before you leave
E‑mail is for more than just communicating with people. If you’re not bringing a laptop with you, you can use e‑mail to send important documents to yourself that you want to read or work on while traveling. Then you can access them from an Internet café or Internet kiosk. Another option is to put files on a web-based storage service, although this will require you to find a service you like and sign up for an account there.
10. Take advantage of flying time
Time spent on planes is often time wasted. But there’s no reason to be unproductive just because you can’t get an Internet connection while cruising at 30,000 feet. Take advantage of the downtime to use your mobile PC to do offline e‑mail and other work when you are flying (see No. 3). You can’t send and receive messages without an Internet connection, but you can read e‑mail you’ve saved and compose new messages offline.
To work with offline e‑mail, you’ll need a full-featured program such as Windows Live Mail or Windows Mail that enables you to save your messages locally (on your hard disk).
The primary storage device located inside a computer. Also called a hard drive or hard disk drive, it is where your files and programs are typically stored.
A general term that describes laptops, notebook PCs, Tablet PCs, and ultra-mobile PCs. This term does not describe computing devices (such as mobile phones and PDAs) or desktop computers.
A public place (such as a coffee shop, airport, or hotel) with a wireless network that you can use to connect to the Internet.